Compress Pictures in PowerPoint To Reduce Presentation File Size

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

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In this article, we\’ll look at 10 ways to compress or reduce the size of a PowerPoint presentation: Compress pictures Insert pictures instead of copying and pasting Use smaller image files Convert images to a different file type Save a copy of images with artistic effects Compress audio and video Link to audio or video files Convert Excel charts and other embedded objects Save a copy of large PowerPoint files Save a copy in PDF format Note: Buttons and Ribbon tabs may display in a different way with or without text depending on your version of PowerPoint, the size of your screen and your Control Panel settings.

Click Info. In the Properties area, file size is listed beside Size. Compress pictures One of the most common ways to reduce file size is to compress one or all of the pictures in your PowerPoint file. To compress a picture: In Normal View, select a picture on image on a slide.

In the Adjust group, click Compress Pictures. A dialog box appears. Select the check box to Apply only to this picture if you want to compress only the current picture or uncheck this option if you wish to compress all pictures in the presentation. Select the check box to Delete cropped areas of pictures if you have cropped images and want to permanently delete the areas you have removed by cropping.

Choose the desired document resolution. Click OK. Insert pictures instead of copying and pasting It\’s best to insert pictures, rather than copying and pasting or dragging and dropping into the PowerPoint file.

To insert a picture onto a PowerPoint slide: In Normal View, display the slide where you want to insert a picture. Click the Insert tab in the Ribbon and click Pictures and later versions or Picture You can also click the Pictures or Picture icon in a placeholder on a slide. Navigate to the location of the picture. Select the picture and click Insert or double-click the picture.

Use smaller image files It\’s best to insert pictures in smaller sizes to reduce the size of your PowerPoint files. Convert images to a different file type Prior to inserting an image in PowerPoint, you can open it in an image editing program such as Microsoft Picture Manager or Adobe Photoshop and then use Save As to save the image in another format. You can also save images in PowerPoint in different formats: Right-click the picture. A drop-down menu appears. Select Save As Picture.

Navigate to the folder where you want to save the image. Click Save. In the PowerPoint presentation, delete the original image. Click Insert and then click Picture s. Navigate to the location with the image you saved. Double-click the image. Save a copy of images with artistic effects When you apply an artistic effect to an image, PowerPoint retains two copies of the image the original and a copy with the artistic effects.

If you have applied an artistic effect such as blur to an image, you can reduce file size using the following method: Right-click the image with the artistic effect.

In the PowerPoint presentation, delete the image with the artistic effect. Navigate to the location with the image you saved with the artistic effect. Compress audio and video In and later versions of PowerPoint, audio and video files are copied into presentations rather than linked to the original files.

Files can be compressed at different quality levels. In PowerPoint and , you can compress to the following quality levels: Presentation Quality — select this option to save space but maintain overall audio and video quality.

Internet Quality — select this option and quality will be comparable to media which is streamed over the web. Low Quality — select this option if space is limited, such as when you are sending presentations via e-mail.

In PowerPoint and , you can compress to the following quality levels: Full HD p — select this option to save space while maintaining overall audio and video quality. HD p — select this option to save space and the quality will be comparable to media which is streamed over the Internet. Standard p — select this option when space is limited, such as when you are sending presentations via e-mail. The following compression options appear in PowerPoint or Note: Some older video file formats may not compress or export properly.

To compress media in PowerPoint: Open the presentation that contains the audio or video files you want to compress. Save a copy of the presentation so you can retain a copy of the file with the original media. In the copy, click the File tab in the Ribbon. Select the desired compression option. A dialog box appears indicating that media compression is in progress. PowerPoint will indicate how much space is saved. When compression is complete, click Close.

Link to audio or video files You also have the option of linking to audio or video files. Note: You cannot apply certain types of formatting to linked video files. Convert Excel charts and other embedded objects Embedded objects such as Excel charts or worksheets can also increase file size. Select the Mark as decorative toggle button, and then select Done. Use one of the included slide Themes to make sure that your slide design is accessible.

Most of the themes are designed for accessible colors, contrast, and fonts. To open the Home tab, tap the Show Ribbon button. To open the Table tab, tap the Show Ribbon button. In alt text, briefly describe the image and mention the existence of the text and its intent.

Add alt text to tables. The following procedures describe how to add alt text to visuals and tables in your PowerPoint presentations. To open the Picture tab, tap the Show Commands button. To open the Shape tab, tap the Show Commands button. To open the Table tab, tap the Show Commands button. To open the formatting menu for the visual, tap the Show Commands button. To open the Home tab, tap the Show Commands button. Each operating system has settings you can use to adjust how the closed captions or subtitles are displayed.

The following table includes key best practices for creating PowerPoint for the web presentations that are accessible to people with disabilities. Visual content includes pictures, SmartArt graphics, shapes, groups, embedded objects, and videos.

Add alt text to shapes or embedded videos. Add hyperlink text. Change the text of a hyperlink. Circle or use animation to highlight information, rather than relying on laser pointers or color. Add shapes if color is used to indicate status. The text in your presentations should be readable so that everyone, including people with visual disabilities, can see it well. Use the Accessibility Checker to find slides that don\’t have titles.

People who use screen readers and other assistive technology hear slide text, shapes, and content read back in a specific order. Use a logical reading order. To ensure that tables don\’t contain split cells, merged cells, or nested tables use the Accessibility Checker. Note: The Accessibility Checker inspects your presentation for all issues that can be fixed in the browser. For a complete inspection, open your presentation in the desktop app and use the desktop Accessibility Checker for Windows or Mac.

The following procedures describe how to add alt text to images and tables in your PowerPoint for the web presentations. The following procedures describe how to make the hyperlinks and tables in your PowerPoint for the web presentations accessible. Select the text to which you want to add the hyperlink, right-click, and select Link. The text you selected displays in the Display text box.

In the Display text box, edit the text you want to appear for the hyperlink. The following procedures describe how to make the slides in your PowerPoint for the web presentations accessible. Use one of the included accessible themes and templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences.

In your browser, go to Accessible PowerPoint template sampler. On the Accessible PowerPoint template page, select Download. The template sampler is downloaded to your device. Open PowerPoint for the web in your browser, open the selected design, and create your presentation. In the Slide Layout dialog box, select a slide layout that includes title placeholders, and then select Change Layout.

The new layout is applied to the slides. In the PowerPoint desktop version, you can use the Selection pane to turn visibility on or off for titles and other objects on a slide. Improve accessibility with the Accessibility Checker. Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance.

The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk. Office Accessibility. Make your PowerPoint presentations accessible to people with disabilities. In this topic Best practices for making PowerPoint presentations accessible Check accessibility while you work Create accessible slides Avoid using tables Add alt text to visuals Create accessible hyperlink text and add ScreenTips Use accessible font format and color Use captions, subtitles, and alternative audio tracks in videos Save your presentation in a different format Test accessibility with a screen reader Best practices for making PowerPoint presentations accessible The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities.

What to fix How to find it Why fix it How to fix it Include alternative text with all visuals. Add alt text to visuals Make sure slide contents can be read in the order that you intend. Try navigating your slides with a screen reader. Set the reading order of slide contents Use built-in slide designs for inclusive reading order, colors, and more Add meaningful and accurate hyperlink text and ScreenTips.

Tips: In the Alt Text pane, spelling errors are marked with a red squiggly line under the word. Mac: Best practices for making PowerPoint presentations accessible The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities. Add alt text to visuals in Microsoft Add alt text to visuals in Office Add alt text to visuals in Office Make sure slide contents can be read in the order that you intend.

Set the reading order of slide contents When creating a new slide, use the built-in slide designs. Use built-in slide designs for inclusive reading order Add meaningful hyperlink text and ScreenTips. Notes: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing.

What to fix Why fix it How to fix it Include alternative text with all visuals and tables. Visual content includes pictures, shapes, charts, embedded objects, ink, and videos. Add alt text to images, tables, and shapes Ensure that color is not the only means of conveying information.

Use an accessible slide design Use sufficient contrast for text and background colors. Use an accessible slide design Use a simple table structure for data only, and specify column header information. Use table headers Use a larger font size 18pt or larger , sans serif fonts, and sufficient white space. Use an accessible slide design Format text for accessibility Make videos accessible to visually impaired and hearing-impaired users Subtitles typically contain a transcription or translation of the dialogue.

Select the element, for example, an image. Mark visuals as decorative If your visuals are purely decorative and add visual interest but aren\’t informative, you can mark them as such without needing to write any alt text. Select the visual, for example, a picture or chart. Select Alt Text.

Use an accessible slide design Use one of the included slide Themes to make sure that your slide design is accessible. Select a slide. Tap Themes and then select the theme you want. Use table headers Position the cursor anywhere in a table. Tap Style Options and then select Header Row. In your table, type the column headings. Format text for accessibility Select your text.

On the Home tab, select your text formatting options. Use captions, subtitles, and alternative audio tracks in videos PowerPoint supports the playback of video with multiple audio tracks. To make your PowerPoint presentations with videos accessible, ensure the following: Videos include an audio track with video descriptions, if needed, for users that are blind or visually impaired.

See also Rules for the Accessibility Checker Everything you need to know to write effective alt text Make your Word documents accessible to people with disabilities Make your Excel documents accessible to people with disabilities Make your Outlook email accessible to people with disabilities Closed Caption file types supported by PowerPoint.

Android: Best practices for making PowerPoint presentations accessible The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities. What to fix Why fix it How to fix it Include alternative text with all images, shapes, and tables.

Add alt text to images Add alt text to shapes Add alt text to tables Ensure that color is not the only means of conveying information. Use captions, subtitles, and alternative audio tracks in videos Add alt text to visuals and tables The following procedures describe how to add alt text to visuals and tables in your PowerPoint presentations.

Office Online: Best practices for making PowerPoint for the web presentations accessible The following table includes key best practices for creating PowerPoint for the web presentations that are accessible to people with disabilities.

What to fix How to find it Why fix it How to fix it Include alternative text with all visuals and tables. Add alt text to images Add alt text to SmartArt graphics Add alt text to shapes or embedded videos Add alt text to tables Add meaningful hyperlink text. Add hyperlink text Change the text of a hyperlink Ensure that color is not the only means of conveying information. Format text for accessibility Use sufficient contrast for text and background colors.

Avoid using orange, red, and green in your template and text. Use patterns in graphs, instead of color, to highlight points of interest.

Use an accessible slide design Give every slide a unique title. Use a logical reading order Use unique slide titles Use a simple table structure for data only, and specify column header information. Use an accessible slide design Format text for accessibility Note: The Accessibility Checker inspects your presentation for all issues that can be fixed in the browser. Need more help? Join the discussion. Was this information helpful? Yes No. Thank you! Any more feedback?

The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped.

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Make sure slide contents can be read in the order that you intend. Set the reading order of slide contents Use built-in slide designs for inclusive reading order, colors, and more. Ensure that color is not the only means of conveying information. Use an accessible presentation template Use built-in slide designs for inclusive reading order, colors, and more. Use accessible font color Use built-in slide designs for inclusive reading order, colors, and more. Give every slide a title Hide a slide title.

Avoid using tables Use table headers. Use a larger font size 18pt or larger , sans serif fonts, and sufficient white space. People who have dyslexia describe seeing text merge or distort. Use an accessible presentation template Use accessible font format and color.

Create accessible PDFs or other file formats of your presentation. You can also save the presentation in a format that can be ported to a Braille reader. Include alternative text with all visuals. May 13, March 11, Net strategy\”. And happy new year to you!

December 27, Archived from the original on August 21, NET technologies at financial meeting\”. Supersite for Windows. Archived from the original on March 30, Retrieved December 28, Archived from the original on April 6, Archived from the original on March 2, Archived from the original on June 1, Archived from the original on August 22, Retrieved March 11, Archived from the original on February 22, Archived from the original on September 8, Office XP Resource Kit.

March 9, Archived from the original on April 10, Retrieved July 4, September 25, Archived from the original on December 11, Archived from the original on December 29, Archived from the original DOC on September 30, Retrieved February 27, PC Magazine.

Ziff Davis. Assistance Center. Archived from the original on December 16, Archived from the original on December 12, ESPN Inc. Archived from the original on August 20, Expedia, Inc. Archived from the original on June 23, Archived from the original on November 7, Archived from the original on December 18, January 4, Archived from the original on December 15, Archived from the original on February 1, Retrieved March 1, Retrieved February 28, Retrieved March 2, Archived from the original on December 21, Retrieved March 3, IT Pro Today.

Retrieved May 10, January 6, Microsoft Support. Archived from the original on September 4, November 7, Archived from the original on November 13, Archived from the original on December 8, Retrieved March 5, Archived from the original on July 22, Archived from the original on November 22, Retrieved March 8, Archived from the original on December 14, Retrieved March 4, Office Assistance Center. Retrieved December 18, July 10, Archived from the original on June 5, Archived from the original on May 6, The Inquirer.

Incisive Media. Archived from the original on March 5, June 28, Archived from the original DOC on January 31, Retrieved January 11, Archived from the original DOC on November 7, Retrieved January 6, Archived from the original DOC on February 7, Retrieved December 31, Archived from the original on September 27,

 
 

 

My PowerPoint file is too big to upload to eLearn. How can I make it smaller? – Tigerpedia – In this topic

 

Other than compressing images it is advised to carefully use videos, audio clips and animations to your presentations, as all these can impact the overall file size and lead to various issues when sharing the file or during presentation.

Alternatively, there are plenty of other tools that will help to reduce the image size, or you can use a free image resize tool online see review here. View other posts by Farshad ».

Your email address will not be published. Under Compression options , do either of the following: Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document.

Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. If your new file isn\’t much smaller, some or all of your photos may not be compressible.

The \”quick and dirty\” way to fix this is to do this: First make a backup copy of your original presentation. Then, for each slide, take a screenshot snip of your photo s in the slide or a screenshot of the whole slide , copy the screenshot, delete the photos in that slide, and then paste the screenshot into your slide.

You may need to resize or move the inserted screenshot to the correct spot. Do this for each slide one by one and then save your file under a new name. Compare it to the original to be sure it\’s smaller. Was this helpful? Yes 1 No 0. Chattanooga State Community College Tigerpedia. Warning: Your browser has javascript disabled. Without javascript some functions will not work, including question submission via the form. We use cookies on this web site to improve your experience and for visitor analytics.

By continuing your visit, you agree to our Privacy and Cookie Policy. Click Accept to indicate your agreement and continue your visit. Accept Reject. Close Privacy Overview This website uses cookies to improve your experience while you navigate through the website. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website.

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But opting out of some of these cookies may have an effect on your browsing experience. Necessary Necessary. Necessary cookies are absolutely essential for the website to function properly. This category only includes cookies that ensures basic functionalities and security features of the website. However, if you need an image with a transparent background such as a logo, then PNG is your choice. Keep in mind that your images should be below KB for the best look of your images in your slides and in the projector.

This will allow you to show clear pictures without compromising your file size. Furthermore, you should also consider how the image fits in your slide layout. When you have images that are large, you can save them as a JPEG file. Just right click on the image, choose Save as Picture, and use this file for your slide.

 
 

How to Compress Video and Audio Media in PowerPoint to Reduce File Size – Was this information helpful?

 
 
Save some storage space on your PowerPoint files with these helpful tips to reduce your PPT file size. Learn how to compress your PowerPoint down quickly. If the file size of your presentation is too large, try the following tips to make it more manageable. Newer versionsOffice – To compress an image in PowerPoint, or all the images within a presentation, click on the image and then go to Picture Format and select.